BDYSA CONSTITUTION AND BY-LAWS

1. This Association shall be known as The Burnaby District Youth Soccer Association. 

2. The purpose of the Association shall be to foster, develop and govern the game of Soccer among all youth affiliated with a Team and Club that is in turn affiliated with The Association.

3. The Burnaby District Youth Soccer Association is affiliated with the British Columbia Soccer Association and is subject to the rules and regulations of that body.
   

4. The Association shall be carried on without purpose of gain for its members and any profits or other accretions to the Association shall be used solely in promoting the purposes of the Association.
   

5. Upon the winding up or the dissolution of the Association, any assets remaining after payment of all costs, charges and expenses which are properly incurred in the winding up shall be returned to the Clubs in proportion to the number of Playing Members associated with each Club.

PART I  -  Definition of Terms

1. Whenever they appear in these laws:

1. The word “Association” and letters “BDYSA” shall mean The Burnaby District Youth Soccer Association
   

2. The letters “BCSA.” shall mean The British Columbia Soccer Association.
   

3. The word “Board” shall mean the Board of Directors of the Association as elected from time to time by the Members.
   

4. An “Affiliated Team” or “Team” shall mean a youth team from the municipality of Burnaby, British Columbia, recognized in accordance with the team affiliation and player registration rules of the BCSA.
   

5. A “Club” shall mean an association of persons combined together for the purpose of forming Affiliated Teams.  A Club must have at least four Affiliated Teams to be recognized as a Club by the Association.
   

6. A “Motion” shall mean a formal proposal made verbally before the Association at a meeting.
   

7. A “Resolution” shall mean a formal proposal made in writing and received by the Secretary of the Association at least 45 days prior to a meeting of the Association.
   

8. Interpretation of the Association Bylaws, Regulations, or of any other Association matters not specifically provided herein shall be referred to the Board whose decision shall be binding on all parties.
   

9. Within this document the singular shall include the plural and the masculine the feminine.
   

PART II - Membership

2. Membership of the Association shall comprise the undernoted:

1. Active Members – open to those adults; including parents, and/or guardians of Playing Members; who are active participants in the purposes of the Association through their formal association with an Affiliated Team or Club.

2. Voting Members – open to adult Coaches or Managers of Affiliated Teams, to a maximum of three per team, as registered with the BCSA and up to 10 Members of the Board of Directors of any Club affiliated and registered with the Association who may not be active in another capacity as the registered Coach or Manager with an Affiliated Team.

3. Honorary Members – open to those individuals who in the opinion of the Directors of the Association have a worthy contribution to make to the Association.

4. Playing Members – open to any youth registered with an Affiliated Team who is under the age of 19 years
   

3.  Every Member, Affiliated Team and Club shall uphold the Constitution and comply with these Bylaws and those of the BCSA.
   

4. A Member shall be considered as suspended and not entitled to the privileges of membership during the duration of any suspension administered by The BCSA, The BDYSA, any member Club of the BDYSA or any other affiliated Club, League or Association in turn affiliated with the BCSA.
   

5. A Member shall cease to be a Member upon completion of his association with an Affiliated Team or Club, or through being expelled.

PART III - Meeting of Members

6. The Annual General Meeting of the Association and its Members shall be held on or before the first day of June.
   

7. The Board may, when they think fit, convene a General Meeting of the Association.
   

8. An Extraordinary General Meeting shall be called within 30 days of receipt when the Secretary receives written notice, including the proposed agenda noting any items to be discussed, from a majority of Club Chairpersons or elected Directors of the Association.
   

9. Notice of a meeting of the Association shall specify the place, day and hour of the meeting and general purpose of the meeting and be delivered no less than 30 days prior to the meeting either electronically (via e-mail) or in printed form to the Clubs, care of the Club Chairperson, for notification of Voting Members associated with that Club.
   

PART IV - Proceedings at General Meetings

10. A quorum is 50 voting Members represented in person or by proxy. If a quorum is not present within thirty minutes of the specified time, the meeting stands adjourned.  No business shall be conducted without a quorum.  The Board shall reconvene the meeting within fifteen (15) calendar days of the adjourned meeting at a time and place of its choosing. Clubs shall be given seven days notice in written or electronic form (e-mail) at least seven days prior to the rescheduled meeting. If no quorum is present at the rescheduled meeting, a quorum shall consist of those members present.
    

11. Business:
    

1. The following business shall be conducted at a General Meeting of the Association:
   
   i)        adoption of the rules of order;
   ii)       recognition of voting entitlement;
   iii)     special business as seen fit to be conducted by the Chairman of the Board
   

2. The following business shall be conducted at an Extraordinary General Meeting of the Association:
   i)        adoption of the rules of order;
   ii)       recognition of voting entitlement;
   iii)     consideration of the purpose or purposes for calling the meeting as specified in writing by the Club chairman or the Association Directors calling the meeting;
   

3. The following business shall be conducted at an Annual General Meeting of the Association:
   i)        the adoption of the rules of order;
   ii)       recognition of voting entitlement;
   iii)     the reading of the minutes of the last Annual General Meeting of the Association;
   iv)     the consideration of the financial statements;’
   v)      the report of the Directors;
   vi)     unfinished business from the last Annual General Meeting;
   vii)   the election of Directors;
   viii)  amendments to the Association Constitution in the form of a Resolution;
   ix)     The other business that, under these bylaws, ought to be transacted at an Annual General Meeting, or business, which is brought under consideration by the report of the Directors, issued with the notice convening the meeting.
   

12. The Chairman of the Association, the Vice-chairman or in absence of both, one of the Directors present, shall preside as chairman of a General Meeting of the Association.  If at General Meeting of the Association there is no Chairman, Vice-chairman or other Directors present, or none of these are willing to chair the meeting, then the Members shall elect a chairman.
    

13. Each Voting Member is entitled to one vote.  Voting entitlement shall be recognized when a Voting Member or his proxy presents himself to the Secretary at the appointed time before the meeting.
    

14. Voting by proxy is permitted and the proxy shall be in writing from a Voting Member designating the person who shall receive the voting entitlement. No person shall exercise more than three votes, either his own or those of a proxy, at any meeting or on any issue.
    

15. No Member of the Board shall vote on any matter directly affecting himself, or any Team or Club in which he is holding any office.
    

16. The Chairman is not entitled to vote unless there is an equality of votes in which case the Chairman shall vote.
    

17. At the discretion of the Board voting shall be by a show of hands or by secret ballot.
    

18. Changes to this Constitution may be made at an Annual General or Extraordinary General Meeting of the Association, upon an affirmative vote of 75% of those Voting Members present or represented by proxy.  Notice of Resolution of any changes to the Constitution must be made in writing to the Secretary not later than March 31 of each year and the Secretary shall give notice of the changes when notice of the Annual General Meeting is given to the Clubs.
    

PART V - Officers

19.  The Board may exercise all the powers and do all the acts and things that the Association may exercise and do, and which are not by these Bylaws or by Statute or otherwise lawfully directed or required to be exercised or done by the Association in a meeting of the Association, but subject, nevertheless to:
    

    i)        all laws affecting the Association;

    ii)       these By-laws; and

    iii)     Rules, not being inconsistent with these Bylaws, which are made from time to time by the Association in a meeting of the Association.
    

20.  No rule, made by the Association in a meeting of the Association, invalidates a prior act of the Board that would have been valid if that rule had not been made.
    

21. The Chairman, Vice-chairman, Secretary, Treasurer, Registrar and at least six other persons shall form the Board of Directors of the Association.
    

22. (a)    Each Club affiliated with the Association shall nominate at each AGM at least one Member of their Club to serve on the District Board.

    (b)   Each Club affiliated with the Association shall be entitled to at least one voting member to be represented on the Board.  Should any Club fail to have one of their members elected to the Board at an AGM, the Board shall appoint one member of the Club in Question to sit as a voting member of the Board.
    

23.  The members of the Board shall be elected for a term of two years as follows: In odd calendar years, five directors shall be elected, and in even calendar years, six directors shall be elected. Any member of the Board appointed in accordance with Section 21 b.) shall hold his position only until the conclusion of the next Annual General Meeting of the Association.
    

24. The Board, excluding those Directors subject to re-election, shall appoint a “Board for Elections” to specify the procedures for these processes.
    

25. An election of a Director may be made by acclamation.
    

26.  The Board may at any time and from time to time appoint a Member as a Director to fill a vacancy in the Directors. A Director so appointed holds office only until the conclusion of the next following Annual General Meeting of the Association but is eligible for re-election at that meeting for the remainder of the Director’s term as would have applied for the original Director.
    

27. If a Director resigns his office or otherwise ceases to hold office, the Board shall appoint a Member to take the place of the former Director.
    

28. The Members may by Resolution at a General Meeting remove a Director before the expiration of his term of office, and may elect a successor to complete that term of office.  The Resolution must be accompanied with a written statement of the reason for removal. Any Director subject to such a Resolution for removal shall have the right to address the Voting Members present at said General Meeting for a maximum of ten minutes time prior to any vote to act on such removal.
    

PART VI - Proceedings of Officers

28. The Board may meet together at the places they think fit to dispatch business, adjourn and otherwise regulate their meetings and proceedings, as they see fit. Officers of the Board shall be elected by a simple majority vote of the Directors.
    

29. A majority of the Directors may at any time, and the Secretary, on request of the Directors, shall, convene a meeting of the Directors of the Association. Notice of any meeting shall be provided to Directors in any means deemed suitable by the Secretary.
    

30. The quorum necessary to transact business of the Board shall be five of the Directors then in office.
    

31.  The Chairman shall chair all meetings of the Board, but if at a meeting the Chairman is not present within 15 minutes after the time appointed for holding the meeting, the Vice-chairman shall act as chairman; if neither of these is present the Directors present may choose one of their number to be chairman at that meeting.
    

32. Questions arising at a meeting of the Board shall be decided by a majority of votes. The Chairman shall only vote in the case of an equality of votes.
    

33. The Directors may delegate any, but not all of their powers to committees consisting of a Director, Directors, or Members as they think fit.
    

PART VII - Duties of Officers

34. The Chairman shall preside at all meetings of the Association and of the Board.  The Chairman is the chief executive officer of the Association and shall supervise the other officers in the execution of their duties.
    

35.  The Vice-chairman shall carry out the duties of the Chairman during his absence and will be consulted on all matters by the Chairman.
    

36. The Secretary shall:
    a)      Conduct the correspondence of the Association and maintain a file of all correspondence;
    b)      Issue notice of meetings of the Association and Board;
    c)      Keep minutes of all meetings of the Association and Board;
    d)      Have custody of all records and documents of the Association except those required to be kept by the Treasurer;
    e)      Maintain the register of Voting Members as provided by the Registrar.
    

37.  The Treasurer shall:

a)      Keep the financial records, including books of accounts;
b)   Render financial statements to the Members and Board as required
c)      Handle remuneration of referees and process all required financial payments authorized by the Association. The Treasurer shall not have signing authority on any financial instruments of the Association.  

38. The Registrar shall:

a)      Keep all Team and Playing Member registration data in a format suitable for compliance with BCSA guidelines.
b)      Be the responsible authority for issuing all Association identification cards.
c.) Maintain an up to date register of Voting Members for the Association Secretary.

PART VIII - Notice to Members

39. A notice of a meeting shall be delivered to every Club affiliated with the Association the day notice is given. This notice shall be given to each Club in writing or in electronic form (e-mail) by the Secretary of the Board 30 days prior to the meeting. Each Club is responsible for, in turn, notifying all Team Coaches, Managers and Club Board Members entitled to vote at meetings of the Association associated with that Club by any means at its discretion. Delivery of such notification to the Club shall constitute delivery to all Members associated with that Club.

PART IX - Bylaws

40. On being admitted to Membership, each Member is entitled to receive, upon request without charge, an electronic or printed copy of the Constitution and Bylaws of the Association.
    

41. These Bylaws shall not be altered or added to except by resolution as defined in these Bylaws